Equipment is that with an individual cost of $500 or more and a useful life of two years or more. Any items purchased, regardless of the unit cost, must be authorized in the grant agreement and approved in the budget. Equipment and other items acquired under a grant agreement must be used and kept in operation for highway safety purposes. Grantees must maintain an inventory control system that has adequate safeguards in place to prevent loss, damage or theft.
You must fill out an Equipment Acquisition Form (MS Word) and submit it with the claim for payment for all equipment purchased that has a total individual cost of $500 or more and a useful life of 2 years or more. You must notify the GTSC prior to disposing of equipment purchased through your grant.
Equipment that costs $5,000 or more per item needs prior written approval from the GTSC and NHTSA before the purchase is made or be subject to non-reimbursement. The item being approved in the grant does not mean that is has been approved by NHTSA. You must contact the GTSC to obtain the written approval before the item is purchased.
The purchase of equipment that costs $5,000 or more requires that grantees follow 2 CFR sections 200.313(c) through (e) which require that: